Jobs

Office / Front Desk Assistant at AIDS Healthcare Foundation

Office / Front Desk Assistant

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 2 years
  • Location Abuja
  • Job Field Administration / Secretarial&nbsp , Customer Care&nbsp

Reports to: Operations Manager

Job Summary

  • The Office / Front Desk Assistant will sit at the front desk and act as receptionist by providing customer services and will also provide support to CPD’s office.
  • The assistant will provide secretariat services for AHF Nigeria country office and also support operations and procurement.

Essential Duties and Responsibilities

  • The officer will act as front desk or receptionist at AHF Nigeria country office
  • The assistant will provide secretariat services for AHF Nigeria country office and also support operations.
  • S/He will support inventory management, maintenance and updating of fixed asset records
  • Provides administrative support to the Country Program Director:
  • Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
  • Maintains and manages meeting calendar;
  • Maintains and updates contacts database.
  • Answers incoming phone-calls; oversee office voicemail;
  • Collects and distributes incoming mail! arrange courier services when needed;
  • Oversees office supply inventor orders as needed;
  • Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
  • Monitors vendor invoices & accounts payable;
  • Assist with visa applications (getting invitation letters);
  • Check the email account on a daily basis, and forward information requests to the appropriate people;
  • Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
  • Send original invoices, receipts and expense reports to the accountancy firm;
  • Makes external hard disk backups of all updated files.
  • Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids
  • Writes minutes for each one of the AHF Global teleconference meeting
  • Provides administrative and logistical support for AHF Nigeria
  • Other duties as may be assigned by the supervisor.

Requirement, Education and Experience

  • Bachelor’s degree or HND in Administration or Finance related field.
  • One to two years related experience and/or training or equivalent combination of education and experience.
  • Proficiency in computer operations (Use of MS Word, Excel, PowerPoint and Outlook)
  • Oral and written fluency in English required.
  • Ability to multi-task and prioritize in pursuit of deadlines
  • Interest and/or experience in: HIV/AIDS related work; non-profit sector; development work in resource constrained settings
  • 1-2 years’ experience in a similar Administrative Assistant capacity, providing logistical and secretarial support in an international environment
  • Ability to work in a multi-cultural, international environment.

Method of Application

Interested and qualified candidates should submit their Applications (CV and Cover Letter as one document) to: [email protected] Kindly indicate the “Position and location” you are applying for as the subject of the email.

Note

  • Only shortlisted candidates will be contacted. Also your application document must be saved in your full name preferably in MS Word format
  • AIDS Healthcare Foundation is an equal opportunity employer