Document Management Assistant at Bhakor Consult Limited

Document Management Assistant

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 1 – 3 years
  • Location Lagos
  • Job Field Administration / Secretarial&nbsp

Job Description

  • The Document Management Assistant is responsible managing all of the documents and records while ensuring their accuracy, quality and integrity.
  • His/her responsibilities will include creating new policies and procedures that deal with storage, sharing, sending and destruction of documents.
  •  He/she will evaluate existing management systems and procedures in order to assess how effective and efficient they are and update accordingly.  Detailed descriptions are highlighted below:

Key Responsibilities

  • Monitor regulatory activities to ensure continued and timely compliance with regulatory authorities and other associated bodies.
  • Retrieve documents or electronic assets from storage for distribution to users, collecting and returning to storage, if necessary.
  • Prepare support documentation and associated collaterals/materials for end users and team members.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
  • Exercise security, confidentiality, legitimacy and adequacy over document processing, reproduction, distribution, storage, or archiving.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  • Identify and classify documents or other electronic content according to characteristics such as competence and functions.
  • Process, catalogue, organize, and streamline, indexing documents in accordance with employee and client requirements.
  • Liaise with team members as appropriate, on project issues including   providing copies of regulatory, compliance and other statutory documents to colleagues as requested.
  • Develop, document, or maintain standards, best practices, and system usage procedures
  • Handle any other task as may be assigned by the managers

General Requirements

  • A bachelor’s degree or equivalent in Sciences, Social Sciences or Management Sciences.
  • Minimum of 1 to 3 years post NYSC experience with at least one year experience as a technical or document management assistant.
  • Must be fluent in both writing and spoken English

Technical and Behavioural Requirements:

  • Proficiency in use of Corel draw, Photoshop and other graphic design packages
  • The ideal candidate must illustrate excellent oral communication, office management, report writing and organizational skills.
  • Ability to work independently with little or no supervision.
  • The ideal candidate must be discreet, decisive, creative, innovative, diligent and able to pay attention to details.
  • Success in this role demands high level of confidentiality,  integrity and flexibility
  • The ideal candidate must provide intelligent and insightful feedback
  • The ideal candidate must be able to work under pressure

Method of Application

Interested and qualified candidates should forward their CV and Cover Letters to: [email protected] using the Job Title as subject of the email.

Note: Applications submitted after the deadline will not be considered. The cover letter should among other things describe your fit for this role.